Event: KASICON 2024 – Surgeons Kerala Annual State Conference
Location: Calicut, Kerala
KASICON 2024, the annual state conference for surgeons in Kerala, focused not only on scientific discussions but also on delivering an exceptional, sustainable event experience. SPRDH Solutions Pvt. Ltd. served as the technical partner, providing a robust digital infrastructure that included a website, a registration platform, and a white-labeled version of their flagship mobile app, Zinvos, branded as KASICON 24. With a commitment to paperless management and seamless event operations, this year’s conference set a new standard for eco-friendly and interactive events.
Challenges:
- Managing registration efficiently for a large number of attendees, along with handling payments and confirmations.
- Effectively promoting the event and encouraging registrations through digital channels.
- Implementing a paperless solution for access management and other on-site processes.
- Enhancing attendee engagement through interactive features and personalized experiences.
Solutions Provided by SPRDH Solutions
Conference Website & Registration Platform
SPRDH developed a comprehensive website for KASICON 2024, which served as the central hub for event information. Integrated with a secure payment gateway, the registration platform allowed participants to easily sign up, with instant email and WhatsApp confirmations enhancing user convenience.
Event Promotion
SPRDH executed targeted promotion campaigns through email and WhatsApp, helping to drive registrations and keep attendees engaged with event updates.
White-Labeled Zinvos Mobile Application (KASICON 24)
The standout solution was the use of the Zinvos mobile application, branded as KASICON 24 for the event. This app enabled a completely paperless event by replacing traditional plastic badges with digital QR codes, making KASICON 2024 a sustainable conference.
Zinvos Key Features
- Digital Check-In with QR Code: Streamlined attendee check-in through unique QR codes, ensuring quick and efficient access.
- Conference Sessions Listing: Attendees could browse and bookmark sessions, receiving reminders for those they selected.
- Interactive Features: The app allowed attendees to ask questions during sessions and take digital journal notes.
- AI-Enabled Face Detection Photo Album: Automatically generated personalized photo albums using AI-powered face detection, providing attendees with a curated album of event moments.
- Real-Time Quizzes and Polls: Facilitated live engagement with interactive quizzes and polls during sessions.
- Feedback Collection: A built-in tool for gathering attendee feedback, ensuring the organizers received valuable insights.
- Comprehensive Info & Quick Help: All event-related details were available at attendees’ fingertips.
- Sustainability: A fully digital solution, eliminating the need for paper badges, lanyards, and printed materials.
- Customization: Zinvos was customized specifically for KASICON 2024, meeting the unique needs of the conference.
The Zinvos app is available for download on both the App Store and Google Play.
Event Management Using QR Codes
- Access Control: Participants used their digital QR codes for event check-ins, kit collections, and food counters, ensuring a smooth and contactless experience.
- Paperless Operation: The entire event was managed without the need for physical badges or paperwork, aligning with the event’s eco-friendly goals.
E-Certificates
Upon the event’s conclusion, personalized e-certificates were automatically sent to attendees via email, further emphasizing the paperless nature of the event.
Impact
- Streamlined Registration: The efficient registration platform, coupled with instant digital confirmations, led to a significant increase in early registrations.
- Enhanced Sustainability: With the complete transition to a paperless event, KASICON 2024 set a benchmark for environmentally conscious conference management.
- Increased Engagement: Interactive features such as real-time quizzes, personalized photo albums, and the ability to ask questions during sessions kept participants engaged throughout the event.
- Efficient Operations: QR codes streamlined the management of food and kit counters, reducing wait times and improving the overall attendee experience.
- Positive Feedback: The feedback collected through Zinvos gave organizers valuable insights into attendee satisfaction, helping to improve future events.
Conclusion
KASICON 2024 demonstrated how cutting-edge technology, combined with a focus on sustainability, can elevate the conference experience. With SPRDH Solutions Pvt. Ltd.’s technical support and the customized KASICON 24 mobile application, the event was a success in both engagement and eco-friendly execution.